Your Stand Package.

This year all space only stand plans must be submitted to the Space only portal on FFAIR. All space only exhibitors will receive an invite to the Ffair Space Only portal via email. Once you have received this invite email, please add your stand contractor by going to the ‘Users’ Tab in this portal.

In FFAIR you will have two tasks to complete:

• Space Only Stand Plan Submission: Please upload your Stand plans and supporting documents here for approval. Once approved you will receive your Permission to build certificate via FFAIR.
• On-Site Contractor Details: Please enter the contact details for the lead contractor responsible for your stand build on site.

Our stand plan audit team at Ops Squad are managing the space only FFAIR Portal.

You must submit your stand plans to Ffair as soon as possible so they may be checked to ensure that they comply with the venue and local authority regulations detailed later in this section.

If you have not received your invite, please contact admin@opssquad.co.uk.

Please note that all stands with raised flooring require a ramp and all storage areas must have a vision panel. If you have not booked a shell scheme stand it is your responsibility to design and construct your own stand – you will receive no items from the Organisers (remember to order your carpet/ flooring and electrics for the area).

Both the exhibitor and contractor are responsible for dismantling and removing the stand structure, in accordance with the stipulated timing on Exhibition Schedule. All debris and carpets must be cleared by the exhibitors and/or their contractor by the time stated. Failure to do so may result in the exhibitors and/or their contractors being liable for service fees incurred.

Please be sure to submit all stand plans before the deadline for approval by Ops Squad admin@opssquad.co.uk. This includes detailed drawings of elevations, layout and perspective with dimensions illustrating the design on the stand. Locations of all equipment/machinery on display must be included on the layout. Any booths with coverage ceilings or double story designs will require special approval by the relevant authorities.

The overall height should not exceed 5000mm – unless your technical plans have been agreed by the Operations team; technical drawings with dimensions, a full risk assessment and a method statement must be submitted and approved, otherwise build will not be permitted – by Friday 30th January 2026. 

Things to consider:

• A minimum of 50% of each open side of the stand is to remain open
• On divided sites it is the responsibility of the exhibitor to erect and decorate any back wall facing other stand areas, up to the height you are building
• You are not permitted to build over 5000mm
• Space only stands building over 2500mm should decorate both the front and the back of the panels – no advertising materials must be displayed onto neighbouring stands
• All construction and displays must be made from fireproofed materials and installed to the satisfaction of the authorities – please refer to the sections on SAFETY REGULATIONS and STAND ASSEMBLY AND DISMANTLING when drawing up your plans.
• All types of demonstrations (e.g., the operation of machines, video and film shows etc.) require advance notification and the written consent of the Operations team. The Operations team is entitled to restrict or prohibit such demonstrations, even if consent has previously been given, if they interfere with the Exhibition. Acoustic advertising also requires authorisation and must not disturb any neighbouring Exhibitors. Musical reproduction by means of radio, tape recorder or CD requires written approval. In accordance with national copyright regulations Exhibitors must obtain permission prior to the beginning of the Exhibition.
• If water is ordered, a raised floor will be mandatory.
• If you plan to have a raised floor, a ramp will be mandatory once your raised floor is elevated to at least 50mm, the width of the ramp has to be of minimum 800mm. 1 ramp is required for every 25sqm, please be aware that ramps will not be allowed outside of the stand area and will not be allowed to go on the aisle.

Rigging: prior permission from the Operations team is required for all rigging requirements.

Piped Services: Easyfairs provide all compressed air, cold water and waste services. Please contact stocexpo_ops@easyfairs.com

Floor loadings: The exhibition hall has a limited floor loading of 20 tons/sqm. 

Cleaning: Shell scheme stands will be cleaned on the first day before show opening. If you want cleaning for day 2 you can order it on your MyEasyfairs account. Space Only stands will not be cleaned, unless booked in advance.

Waste: Exhibitors must put all garbage in plastic bags in the large waste containers provided by the venue at the end of each set-up or move-in day or move-out day, as applicable Please note that a charge will be levied to those Exhibitors who leave bulky items or an excess of rubbish. If you expect to create a large amount of waste through stand construction, etc. please contact the operations team to arrange the clearance of this.