All space only exhibitors must submit the following documents to the FFAIR Portal for approval by Wednesday 20th January 2027. 

All space only exhibitors will receive an invite to the FFAIR Space Only portal via email. Once you have received this invite email, please add your stand contractor by going to the ‘Users’ Tab in this portal.

Our stand plan audit team at Ops Squad are managing the space only FFAIR Portal. If you have not received your invite, please contact admin@opssquad.co.uk.

Documents to upload to the FFAIR Portal:

1. Contractor contact details
2. Detailed drawings (to include elevations, layout and perspective with dimensions illustrating the design on the stand, locations of all equipment/machinery on display and any booths with coverage ceilings or double story designs which require special approval by the relevant authorities)
3. Your stand constructor’s public liability insurance (minimum £5 million coverage)
4. A detailed Risk Assessment which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions)
5. A Method Statement
6. A Health & Safety Declaration
7. Type of flooring
8. Electrical plans
9. Rigging plans (if applicable)
10. Water plans (if applicable)
11. A Construction Phase Plan

All documents must be submitted in English and should clearly state the exhibiting company’s name, stand number and the contact name and company of the person responsible for the stand build. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in this section. Approval must not be assumed until written approval is received. Once approval has been received no alteration may be made to the approved design without further approval being sought. Once approved you will receive your Permission to build certificate via FFAIR. Please be aware that any submissions sent after this date may not be approved or given permission to build.

Please note that all stands with raised flooring require a ramp and all storage areas must have a vision panel. If you have not booked a shell scheme stand it is your responsibility to design and construct your own stand. 

You will receive no items from the Organisers (remember to order your carpet/ flooring and electrics for the area on the webshop. 

Both the exhibitor and contractor are responsible for dismantling and removing the stand structure, in accordance with the stipulated timing on Exhibition Schedule. All debris and carpets must be cleared by the exhibitors and/or their contractor by the time stated. Failure to do so may result in the exhibitors and/or their contractors being liable for service fees incurred.