Health & Safety and Risk Assessment

This is a legal requirement.  Every exhibiting company must complete a Risk Assessment for their stand and complete the Health & Safety Declaration form. Links to the online forms can be found under the forms section on this site.  Note, these forms are in addition to the risk assessment that accompanies space only stand plans.

Health & Safety

Easyfairs Ltd take their responsibility, as laid out in accordance with the Health & Safety at Work Act 1974, very seriously and it is vital that Exhibitors and contractors do the same. The Health & Safety at Work Act embraces the Exhibition and Conference venues as places of work. As an exhibitor, it is essential that you are aware of your obligations of the Act.

These responsibilities are to ensure, so far as is reasonably practicable, the health, safety and welfare of all employees and any plant, article, substance or system of work, which may be used, are safe and without risk to health.

This includes that all employees and contractors employed by you are provided with information, instruction, training and supervision to ensure the health & safety of themselves and others working, or present, in the vicinity by what they do or fail to do. Main areas which you must give due thought and consideration to before and during your time on site are

• Understanding the fire and emergency procedures and location of first aid centres. All staff must be notified of these procedures
• There is an important need to keep gangways clear during build-up/breakdown and throughout the show open days. These will be identified to you during build-up and breakdown of the show
• Working at height must be done in a safe manner using suitable equipment in the approved way i.e., steps, scaffold towers, hard hats etc.
• All powered access equipment, i.e., forklift trucks, cranes etc. must be operated by EFI Logistics – no one else will be permitted to drive or operate machinery of any description in the loading bays or exhibition hall
• Only acceptable substances are allowed on-site and full compliance with the COSHH (Control of Substances Hazardous to Health) regulation is required, e.g., fluorescent type lighting tubes require specialised disposal as hazardous waste
• Personal Protective Equipment (PPE) is to be used if other protective measures are unrealistic and that employees are trained in its use and limitations
• Ensure portable power equipment is only used for the purpose for which it is designed, with safety guards and devices fitted and used. Power leads must be kept to a minimum and not cross gangways. Power requirements must not overload the systems. Such equipment must never be left unattended with power supplied to it
• Please do not create a floor hazard at any time
• All staff must be trained to ensure that safe working practices and good housekeeping is maintained in all work areas, minimising hazards
• At all times Exhibitors must obtain their contractors Health & Safety Policy, details of specific safety procedures, competence and training of staff and the named individual safety officer responsible for the company.

Please ensure all contractors employed are aware of these health & safety responsibilities. 

Please complete the Health & Safety form and the Risk Assessment in Section Three; these can also be found online.

NB: Please make sure adequate arrangements have been made to insure your goods, as Easyfairs are not liable for any loss, damage or accident that may occur to any Exhibitors property (hired or purchased) or personnel. Therefore, Exhibitors MUST arrange full insurance cover.